Google Cloud Apps Admins

4 Core Benefits of Google Docs

Written by Christopher Alghini (Senior Cloud Strategist) | September 17, 2012
Google Docs makes use of the cloud computing trend powered by Google. It is a low-cost package of products that enable you to create, edit, store and share files with other users online from remote locations and in real-time.

What Are The Benefits of Google Docs?


Google Docs has many uses for companies. Beyond storing information online, the products are fully interactive & collaborative by users. You are able to share individual data files and collections. There are four specific benefits.

1. Google Docs is Available For Many File Types

Basic Google Apps file types include:
  • Documents 
  • Spreadsheets 
  • Presentations 
  • Drawings 
  • Web Forms 
Additional file types are support through Google Drive add-on apps. With Google Drive you can view and open almost any file type including .doc, .xls, docx, .odt, .xlsx, ppt and others.

2. Ease of Corporate Communication

Work-based collaboration is simplified for companies that embrace Google Docs. The lag time that exists with emailing documents to other employees is eliminated as communication is real-time and access to documents is available worldwide. Conversations are efficient as files share easily among allowed individuals.
When employees work in remote areas, Google Docs lets you all work together on single documents at the same time. You can each also access the shared folder of files. Feedback and changes save instantly. Google Apps provides a revision history throughout the entire process.

3. Variety of Information to Share

Imagine the company topics you can discuss over the shared files. Google Apps integrates with hundreds of Apps to extend functionality and improves collaboration.
  • Marketing projects
  • Project Management 
  • Brand awareness 
  • Sales CRM 
For example spreadsheets can be shared so that document website analytics compiled by a separate organization can be reviewed in real-time. Engage in real-time discussions about numbers and form a plan to continue to drive traffic to the company.

4. Low Cost & High ROI.

Docs is an included app as part of Google Apps for Business. At $50 per year Google Apps provides best in class Software as a Service (SaaS) While a local file server offers costly ways to store data, the cloud-based environment of Google Docs has virtually no cost considering the available space.