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Get the Most Out of Google Mail for Business

No, email for business is not dead. Email for business is alive, and perhaps more important than ever for business. To compete in today's business climate, effective and efficient communications, managing information about business operations and customers, and building profitable relationships is vital.For many businesses, Gmail, the free version, is the email tool of choice. Maybe now is the time to step up to Gmail for Business to take your business to the next level?

Here are seven tips to help you reap the benefits of Google Apps and Gmail in your business.



1. Use Your Own Domain Name in Your Email

When you send an email to a customer or prospect using john.johnson77@gmail.com rather than johnjohnson@denverplumbingsolutions.com you bring your credibility and reliability into question. You're able to build your business brand and name recognition when you use your own domain and business name in your email. 

With Gmail for Business you don't have to fool around with POP3, SMTP, and all kinds of settings for your various computers and devices to set up your own domain for your business email. You simply set up your Gmail Business account through Google's online interface and you're good to go.


2. Add a Custom Email Signature

Here's one more way to build your brand and spread your marketing message. Within the Gmail settings or with the Wise Stamp App, You can add a logo image, social media icons, hyperlinks, or even promote special deals on all your email messages. Plus you can set up multiple signatures for various messages or promotions. 


3. Use One Email Account to Manage Multiple Accounts

With Gmail for Business, from one central email account, you can manage multiple email accounts , such as Sales, Customer Service. Personnel, etc. 

This increases your productivity or the productivity of the staff person who helps you mange your email.


4. Share Videos, Documents, Calendars, Contacts within Your Domain

Here's another way to boost the productivity and communication with your team and clients. When you use Gmail for Business (Google Mail), you have full and seamless integration with your other Google Apps, such as Docs, Calendars, Google +, Google Chat, and more. 

Now it's easy to collaborate, schedule meetings and events, keep your team updated, and respond quickly to customer requests.


5. Manage Your Inbox with Labels, Folders, and Filters

While Gmail for Business (Google Mail) has one of the best SPAM filters, with the use of Labels, Folders, and Filters you are able to efficiently and effectively customize how you sort email for your business. 

For example with these powerful tools, you're able to sort your incoming emails automatically into Projects, To-Do, Vendors, Clients etc. In addition, you can color code Labels, set Priorities, and of course, you have the power of Google Search to find any email you need when you need it.


6. Launch Chat, Video Chat, or Google Voice

Without leaving your email, you're able to open up a Chat to shoot off a quick text, do a video chat, or with Google Voice, make a phone call using Google Voice. 

With Gmail for Business, you have the convenience of one centralized place to communicate and provide impressive, real-time customer response and support. 


7. Create Canned Responses

You have the ability to quickly and automatically reply to common questions. This is a great way to save time and increase email productivity.


How to Get Gmail for Your Business


With Gmail for Business (Google Mail), you have a free 30 day trial. The cost for unlimited users is $5 per month per user, or $50 annually per user. 

In addition to the seven tips and benefits outlined above, with Gmail for Business (Google Mail), you get Google's guarantee of 99.9% uptime, 24/7 online tech support, tech support for Docs, and increased inbox storage. (from 10GB to 25GB per account)

For more details visit google.com/enterprise/apps/business.

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Real-time Novel Takes Google Docs to the Max

Fantasy author Silvia Hartmann is pushing Google Docs to the max by writing her latest novel in Google Docs, and sharing that document publicly.

Google Docs does have limits on sharing but the limit applies to viewers, editors and commenters.   Fortunately for the writer this document is not open to 200 editors (the limit on Google Docs sharing.) A public Google Doc allows unlimited (Fact check?) viewers albeit with limited functionality.

This is a great example of how powerful Google Apps can be but if reading along to Silvia Hartman's steamy fantasy novel in Google Docsis not your thing, we have a pretty cool Google Docs Instant Demo you can check out with a friend or two.

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4 Core Benefits of Google Docs

Google Docs makes use of the cloud computing trend powered by Google. It is a low-cost package of products that enable you to create, edit, store and share files with other users online from remote locations and in real-time.

What Are The Benefits of Google Docs?


Google Docs has many uses for companies. Beyond storing information online, the products are fully interactive & collaborative by users. You are able to share individual data files and collections. There are four specific benefits.

1. Google Docs is Available For Many File Types

Basic Google Apps file types include:
  • Documents 
  • Spreadsheets 
  • Presentations 
  • Drawings 
  • Web Forms 
Additional file types are support through Google Drive add-on apps. With Google Drive you can view and open almost any file type including .doc, .xls, docx, .odt, .xlsx, ppt and others.

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Google Apps Script Hackathon in Austin - Can you do this?

Are you going to theGoogle Apps Script Hackathon up at the Google Austin Office off Mopac?  I know a lot of us at the Intern in Austin event were talking about a meetup there but scheduling conflicts are keeping me in South Austin today.  If you are heading up to Google today,  here's an Apps Script Idea I could really use some help on.

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Liz Lemon and TGS Go Google

Further proof that anyone and any company can Go Google:  Liz Lemon, TGS and 30 Rock have Gone Google.





The Go Google series of ads are great and do a great job of highlighting the collaborative nature of Google Apps.

Going Google is easy with Coolhead Tech.  We setup Google Apps Domains for free and can migrate all of your email to Gmail.  Go Google and Stay Local With Coolhead Tech Today.

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4 Secrets to getting an Internship in San Marcos

Karla and I had a great time at the Intern In Austin fair organized by @Campus2Careers and The Austin Business Journal last weekend up at the AT&T conference center on UT's campus.

Intern fairs are a lot of fun.   Between the new students and the new startup companies these intern fairs become awesome flash startup incubators full of the most innovative new students on campus.  As an employer at the fair, we came up with some tips for the upcomingIntern in San Marcos fair at Texas State University.


1.  Bring a business card, resume or other tangible Item
I didn't even think to have a signup list when I went to Intern in Austin last week until i saw that our tablemate, BrassOvaries  had made a colorful and inviting one.   I had spent the morning trying to get my "Cloud printer" to not only print but print double sided with the right side up.   The point is we're interviewing hundreds of awesome internship candidates in just a few hours.   If you don't bring something tangible for us to take home we will forget you.

2.  Make it Legible.
I admit I do not set a good example when it comes to handwriting or printing but how can I contact you if you write your email address like marks left in the sand by a gaggle of chickens.   The same goes for business cards - make sure Google Docs can read them.  We scan cards into Google Docs then rubber-band them with whatever event we've attended.   This way if I'm looking for a particular Texas State University student I can just search Texas State.

3.  If you really want to intern with a company or organization let them know.
As I was walking out of the AT&T conference Center I overheard a candidate talking on her cellphone.  "yeah, they were all great but the company I really want to work for is...."  I never heard the company name, but hope it was Coolhead Tech because she was one of my favorite candidates.  If you have a strong "First Choice" let them know just as you did when applying for College.

4. If You don't get an Internship call around.
The Austin - San Marcos business scene is pretty cool and this gets back to last point.  If you have an interest in interning with a company or organization let them know,  They may have missed the Intern fair for one reason or another.   Karla is a great example.  She only stopped by the Intern In Austin fair for a couple of hours because her affiliated organization, ALTA is hosting Hablo Teatro tonight with playwright Barbara Colio.   The play Cuerdos opens at The MACC this month.  Google around town to find an organization that fits then pick up the phone or write an email to introduce yourself appropriately.

The "Intern in .." fairs put on by Campus2Careersare great opportunities for students and area businesses.  Students can find great internships with local companies.  Small businesses, like Coolhead Tech get to meet the brightest new students and network with other local businesses.

If you're heading to Intern in San Marcos on Saturday, use these tips to make the best of your internship.  Don't forget to stop by Coolhead Tech's table - We've got a couple of great internship positions available.

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Intern at Coolhead Tech & Become an Inbound Marketing Expert

Looks like Campus2Careers has a ton of great companies lined up for another awesome Intern In Austinevent today.   We're excited to be participating as one of Austin's local independent businesses. 

Our new partnership with Hubspot means our interns this year will not only learn how to market Google Apps in the SMB market but will get hands on experience with the most comprehensive inbound marketing app available.  Hubspot 3 was just unleashed at Inbound 2012 and it Rocks!

Intern at Coolhead Tech & Become and Inbound Marketing Expert

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9 Things You Learn as an Inbound Marketing Intern

We're pumped for the Campus2Careers Intern In Austin event on Sunday at the AT&T Conference Center on the UT campus.  Want to know what's in store for you as an Inbound Marketing Intern?  Here are 9 things you'll learn as an inbound marketing intern at Coolhead Tech.

  1. Goal Setting & Planning
    How to set realistic goals, create inbound marketing plans and how to get started.
  2. Landing Pages
    You’ll learn how to create landing pages that work like a dream, and then dazzle your newly converted leads with delightful thank pages that will leave them yearning for more.
  3. Calls to Action & Thank You Pages
    You’ll learn what makes a good CTA great, and how you can convert more website visitors into leads with just a few strategic changes.
  4. Keywords
    You’ll learn why keywords are important to any inbound marketing strategy, how to select keywords to go after, and we'll give you a thorough guided tour of the powerful HubSpot Keywords tool.
  5. Blogging
    We’ll teach you how you can create remarkable blog content that will work as a magnet to attract visitors through search engines, inbound links, and social media shares.
  6. Email Marketing
    How email best practices have evolved in 2012, dealing with multiple subscriptions, and how to design and manage visually pleasing and effective email templates.
  7. Social Media
    Learn the principles to apply when getting a business started on social media and how to use social media effectively for business.
  8. Page Performance
    Setup web pages for success, and how the HubSpot Pages tool can guide you through the process of following them.
  9. Sources & Competitors
    We’ll show you how to analyze how much traffic, leads and customers you generated, and how to benchmark against the competition.

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Happy Birthday to Chrome: 4 Ways to Celebrate Google Chrome's 4 Year Anniversary

Google's Chrome has come a long way in just 4 years - it recently surpassed Internet Explorer to become the most popular browser and is now available on so many platforms and devices we wonder how we ever did without.  

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