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Business App of the Week: Spanning Backup for Google Apps

Google Apps has provided new and innovative ways for businesses to get their productivity tasks done, all from within the cloud. When many of us think of the cloud we think of secured data with built in redundancy. Although google does offer these kind of features, they’re not immediately imbedded in to the basic Google Apps package. If you want full data backups and redundancy available you’re going to have to invest in an additional product to get it. The good news is that there are plenty of options out there, and the cost is just a fraction of what you would spend on similar technologies outside of the cloud.

Today we’re going to talk about the features and benefits of one of our favorite apps for business in the Google Apps Marketplace. That app is Spanning Backup for Google Apps.

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Announcing The Coolhead Business App of the Week

We’re launching a new column here at Coolhead Tech that we think businesses interested in the cloud are going to love. Over the coming months we’ll be publishing a weekly write up on some of our favorite and most useful companion apps for Google Apps for Business, as well as some of our all-time favorite cloud based business apps.

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Google Apps for Business means workgroup productivity

Google Apps for Business enables secure, real-time collaboration among workgroups of all sizes. Google makes information very usable from any browser or smart phones with a number of hosted documents so that customers can work without any restriction on their location or timing. The need for additional hardware and software is eliminated by SAML based Single Sign-on services that integrate seamlessly with authentication systems. The following Google Apps for Business increase workgroup productivity.

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A Solution to Swapping Primary Domains in Google Apps

Highly successful Google Apps pilot programs often face a very common issue of needing to swap a primary domain in Google Apps.  A Google Apps test domain is set up and the test group's usage organically grows to the point that the entire company is already using Gmail by forwarding as well as Drive and Calendar.   But you can't swap a Primary and Secondary domain in Google Apps.  It just can't be done.  We have an easy solution which just may be right for your company.

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Known Issues: Google Apps Admin Panel

If you’re a Google Apps administrator, staying on top of bugs and known issues is an important part of your role. As with any cloud based service that’s in a constant state of development, Google Apps has its share of known issues. Thankfully, Google is highly responsive to issues identified, presenting viable workarounds and eventually fixes in later updates.

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To manage Google Apps users, Groups, and Security.


Organizational units in Google Apps can simplify administrating a large number of users and devices. You can use Organizational Units to group users and devices and provision services based on Organizational membership.  For instance you may want to restrict Hangouts and Google+ to specific users.

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Google Apps System Roles And delegating Admin duties.


A Google Apps super Administrator can choose to assign additional admin roles to other users in a Google Apps domain.  Reasons for granting other users Admin privileges include having a backup, sharing the workload or breaking up responsibilities based on company departments other than just IT.

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How to reset User password and force the user to change their password

Passwords are a pain.  Make your password too easy and you’ll be hacked in minutes.  Too hard and you’ll need to pin it to your screen.  As Google Apps Admins we continually push our users to create secure passwords for their accounts.  Well, until passwords are deprecated they will be forgotten, lost or hacked.   Here’s everything you need to know about user resetting user passwords in Google Apps.

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Managing Users in Google Apps

  • April 8, 2014

User management is a crucial part of being a Google Apps Admin. In this article I will explain how to how to rename users, move users, reset user passwords, force password changes, add/remove nicknames, suspend users, and delegate to other users.

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