Google Cloud Apps Admins

Google Apps - Create, Edit and Print a Google Doc

Written by Joey Allen (GCP Apps Admin) | September 29, 2013

If you're new to Google Docs or just looking for a refresher this post will guide you through creating a Google Doc and performing basic edits like inserting, resizing and formatting pictures, inserting and working with tables inside Google Docs, adding links.  Includes how to print or create a PDF from a Google Doc.

Create a document

From Google Drive, click Create and then select Document.



A new Google Doc appears in your browser—now you're ready to edit.

Rename your document

Click Untitled document to name your doc.  (You can rename your doc at any time by clicking the title.)


Edit and format your document

There are many ways to edit your document with the edit toolbar.



You could stick to entering plain text, but why? Take advantage of the full range of features in Google Docs to make your documents stand out from the rest.


Here are some ideas to get you started:

Insert images

  1. Click Insert > Image.


  1. Choose an image and click Select. You can upload an image from your computer, choose one from Drive or your photos, find one on the web, or even take a new snapshot. Once your image is added, you can remove or resize it at any time.

    To remove an image, select it, right-click (or click
    Edit), and choose Cut:



To resize an image, select it and then pull one selection handle. Use a corner handle to proportionally resize in all dimensions:




Use a top, bottom, or side handle to resize in only one dimension:



Add a table

Tables are a great way to organize information in your document.


  1. Click Table > Insert table and point at the number of rows and columns you want:


  2. Then format and fill out your table:


*

To add color to cells (like the top row above), select the text in one or more cells, click Table > Table properties, and then set the cell background color.


Add a link

It’s super easy to add links in Google Docs.

  1. Select the text (or an image) where you want the link.

  2. Click the link icon in the toolbar, or type Control + k.


  3. Type the URL and click Apply.


Set margins, page size, orientation, and background color

To set these options, click File > Page setup. Once you have the perfect settings, you can click OK to apply them just to the current document, or click Save as default to have these page settings for all future documents.



Print

To print your document, click File > Print, or click the printer icon: . A PDF version of your document will appear with these print options:



You can scroll through your document on the right, and if you need more advanced options, or if system print settings override your Google Docs print settings, click Print using system dialog.

Share and collaborate

Many people say the best thing about Google documents is how easy it is to share them and work on them with other people in real time.