Prior to cloud computing, the IT department would spend hours keeping Main Frames in check, and managing resource allocations to direct where it was needed. A room would be designated for racking servers. The sensitivity of the servers required special temperatures and precautions to be taken to help prevent overheating or other malfunctions. When a server is offline, business can slow to a crawl or a complete halt. This means lost revenues to a business. With the automation of the cloud and automatic resources allocation across boundaries, system performance is improved, leading to greater productivity by users. Virtual servers are reducing electricity costs, space usage, and specialist requirements for businesses using cloud services.
Remember the phrase “back up the backup”? This is when paper copies were kept of documents that the computer saved in case the paper trail was required but the computer unavailable. Cloud storage makes it easier to access documents needed in the event of a disaster. A disaster recovery plan is very unique to the business and its requirements, and by no means a one-size-fits-all solution. Things to be considered in the recovery arena are bandwidth requirements, security protocols, and any regulatory requirements in the industry. It is also important to consider what the undertaking would be if deciding to revert from the cloud back to an on-site infrastructure.
One of the biggest draws for cloud computing is that users can access their data and documents from anywhere in the world with the right credentials. Not only is location irrelevant, but access is also available from multiple formats including thin clients, notebooks, and Smartphone devices. Employees and executives have the flexibility and freedom to work anywhere at any time without the restrictions and costs of having to be in the brick and mortar. The cloud also opens up the possibility of global expansion without the expensive costs of relocating.
In summary, the use of cloud technology to the business model helps to reduce business costs. It gives employees freedom from being bound to an office, which enables them to be more productive while still able to multi-task. Communications are improved and delivered at faster rates and better understanding than with use of the telephone. Tracking of document receipt and acknowledgement provides accountability for actions. The business, regardless of size, can make tremendous gains by incorporating the cloud for email as well as other business activities.