Google Cloud Apps Admins

The 3 "R"s of Meetings: Resources, Reminders & Recurring

Written by Christopher Alghini (Senior Cloud Strategist) | October 1, 2013

If your company is using Google Apps for Business these three things will help you quickly set up a successful recurring meeting.  Resources can include anything from a conference room to AV equipment - Ask your Google Apps Admin to set up a company wide resource first.

Book a room or other resource for your meeting

  1. Go to the event details page of your meeting.

  2. In the Add: section, click Rooms, etc.

  3. Do either of the following:


Option 1: Start typing any part of the room or other resource's name in the box. A list of matching resources appears in the list.


For example, in the following screenshot, when you start typing ca, two rooms populate: Acadia and Bryce Canyon.



Option 2: Browse the list to find the room or other resource you want to book.



  1. Check if the resource is available during the time of your meeting.


- Available- Not available


  1. To book an available resource, click Add (to the left of the resource name). If there aren’t any available resources, try changing the time or day of your event. To easily find a time that works for all guests and resources, click the Find a time tab.

  2. After you’ve entered all event details, remember to click the Save button.

Set a reminder for your meeting

  1. Open your meeting.

  2. Under Reminders, choose the type of reminder you want (pop-up or email message) and when you want to receive it.



  1. To add more reminders, click Add a reminder.

  2. Remember to click the Save button.

Set up a recurring meeting

  1. Go to the event details page.

  2. Check the box to the left of Repeat.



  1. In the Repeat pop-up, select an option from the Repeats drop-down.



Depending on your selection from the Repeats drop-down, further define how the meeting recurs, including specifying start and end dates.

Enjoy your Meeting(s)!