For most companies making the way into the age of digital transformation, we recommend moving processes over to a cloud-based productivity suite like G-Suite. G-Suite is explicitly designed to help companies of any size or industry take advantage of the digital revolution and unlock their team's full potential. For instance, with G-Suite you can:
Improve visibility in your workforce by tracking how your organization manages crucial business files
Maintain secure backup data that you can access and use from any device with an internet connection.
Encourage better peace of mind by saving all of your backups, folders, and files with unlimited storage opportunities
Ensure predictable operating costs with a productivity suite that doesn't break the bank.
Implementing Disruptive Technology (with Minimal Disruption)
While embracing a culture of innovation seems simple enough on the surface, it's easier said than done for countless IT admins who are still struggling with traditional technology and conventional modes of working. As experts in digital transformation, the team here at Coolhead Tech constantly find ourselves helping people to move from conventional workflows, into a new world of possibilities.
The key to success is finding and implementing the technology that will support and empower your team, without stopping productivity in its tracks. After all, as powerful as new things like cloud sharing and Google Hangouts can be when it comes to encouraging better collaboration and stronger business performance, not everyone will be ready to adopt your new strategy straight away.
The good news is that a little preparation can help you to ensure a smoother transition.
Step 1: Decide What Your Employees Need
The easiest and most successful way to implement any new technology into the workforce is to work backward from the needs of your team members. In other words, if you know that your employees continuously struggle with finding the latest version of their project documents, a tool like Google docs will be a handy way to keep information safely stored in a single, unified location.
Begin your transformation strategy by considering how people currently communicate throughout your workforce, and what you could do to make life easier for them. If it helps, send out a survey asking for advice and input from your staff members. The chances are that they'll have at least a couple of suggestions to share with you.
While you're at it, remember to get executive buy-in. You won't get far with any digital transformation strategy unless your leaders are on-board to help drive adoption.
Step 2: Consider the Technical Side
Once you've evaluated the needs of your employees and brainstormed a few ways you can make your business more productive, it's time to look at your tech needs. Consider your existing IT stack, and make sure that you're solving problems from a technical perspective too. For instance, if your business is expanding and you want to make sure that you can maintain productivity with remote and global workers, then you're going to need a strategy for collaboration that includes tools like Google Docs and Hangouts for face-to-face communications.
Additionally, make sure that you take the time to talk with your IT admins about what's reasonably possible for your business based on your current bandwidth and technology environment. You might need a few updates before you can start rolling new software out to your teams.
When you do begin introducing new technology to your employees, remember that it can be daunting for people from different backgrounds and generations to embrace new solutions at rapid pace. Ideally, the best option is to split the process into multiple phases, starting with your IT team, and then progressing into early adopters, before you end with a complete enterprise-wide rollout.
Step 3: Offer Constant Support and Guidance
Finally, remember that no matter how digitally savvy your employees might be, a significant change in your enterprise is likely to be challenging. It takes time for people to get used to new software and solutions in their workplace, and you'll need to be ready to support anyone who needs additional help making the transition.
Be realistic when it comes to setting timelines for migration, and make sure that you don't make people feel rushed into abandoning processes that they've felt comfortable with until now. Ideally, you'll need to roll your new technology out in a way that encourages your employees to start making changes, without exposing them to undue feelings of stress or overwhelm.
Ultimately, whether your migration to a culture of innovation takes a few months, or an entire year, keep in mind that the process won't end with the implementation of a new piece of tech. When you've finished delivering your new G-Suite strategy with Coolhead Tech, remember to offer continued support and training to those who need it.
Step 4: Focus on Preventing Security Risks
Finally, make sure that transitioning to a new method of working doesn't mean compromising on security for your workforce. Moving to a cloud environment like G-Suite is an excellent first step for businesses who want to enhance their security portfolio. However, you'll also need to implement best practices to keep your team members on track. For instance, 30% of data breaches today are caused by a lack of internal controls around things like employee usernames and passwords.
With G-Suite, it's possible to reduce employee risk, simplify business auditing and save time for your IT team. G-Suite gives IT admins complete visibility into how people work, and you can even implement security strategies to reduce the threats associated with things like file sharing and email.
With G-Suite, companies can begin to build an innovative culture, without compromising on things like employee performance, or satisfaction. At the same time, G-Suite's enhanced approach to security means that you don't just get better innovation from your team, you get a safer, more secure workforce too.