In general, having administrators eases the burden of managing a business for GSuite. Essentially, as the owner of your account for GSuite, you are a Super Administrator. A super admin controls every aspect of your GSuite business account and manages it accordingly. You can assign other users to be a super administrator for your GSuite admin console, however that can lead to things being a hassle. That's why there are specialized administrative roles to minimize super admins and to fill every role your GSuite business needs.
Google provide six pre-built admin roles; these are the roles and what they can fulfill:
Super Administrators have the powers to control every single function within your GSuite Admin console. Essentially these are your most important admins; the ones who have the most responsibility and privileges. Having too many can become dangerous and difficult to maintain. There are commands exclusive to super administrators, and they are:
A Groups admin has full control over your Google Groups within your admin console. Their primary role is to monitor your groups and keep them organized and under control. Here are their privileges and commands:
A User Management admin has the ability to, well, manage all users who are not admins. These admins have the Users privilege. Think of these admins as managers. They offer general control over non-admin users and can perform certain security tasks for them. Here is the list of what they can can offer:
A Help Desk admin is a simple role that manages simple security tasks for your users within your Admin console. They can also view
A Service Admin manages products, services and devices within your Admin console. These admins are a useful utility for monitoring and managing your devices. Here are the privileges they have:
A Reseller admin administers, provides and manage resold customers. They have access to the Reseller console, Admin consoles for their customer's domains and Reseller-related APIs.
You can also create a Custom Role to further suit your company's needs! To assign a custom role, you need to access your Admin console and search for Admin roles. From there, click Create a new role, enter a name and description and click create. Finally, assign the appropriate privileges you need!
Now that we've covered the use of the six pre-made admin roles from Google, it's time to assign them accordingly to your users. It's very important to keep in mind that you need to keep the amount of Super administrators to a minimum, that's far too much power to have spread around. Keep your admins organized!
Here at Coolhead Tech, we're always ready and available to spread the love and assist you with any concerns with topics related to GSuite, Chrome devices, you name it. If you're interested, by all means check out our blog!